Download your EXHIBITOR KIT from Hollins Exopsition Services.
Contact: Woody Weaver, (540)362-3940, www.hollins-expo.com
Exhibitor Registration
Exhibitor Information and Entitlements EV 2013
Exhibitors at Environment Virginia will reach over 700 environmental leaders from all across the Commonwealth and beyond. The symposium brings together the public and private sectors to facilitate the exchange of information and technologies to promote environmental stewardship and manage our natural resources for a sustainable an prosperous future. Exhibit booths and tables are available to all with environmental concerns.
Exhibitor Entitlements
Three Star ($5000)
1 main-floor exhibit booth
Logo and link on the web site - listing in mailing, emailings, and program
4 complimentary attendee registrations including banquet option* - 2 invitations to the VIP Reception
2 complimentary tickets to the Thursday Plated Lunch
Two Star ($3000)
1 exhibit booth
Listing in communications: website (link), mailing, and program
2 complimentary attendee registrations including banquet option* - 1 invitation to the VIP Reception
1 complimentary attendee registration to the Thursday Plated Lunch
One Star
1 balcony exhibit location
1 complimentary attendee registration including banquet option*
Listing and link on the EV website and in the program
$1260 exhibit space that accommodates a pop-up
$790 table ($420 academia and 501c3 organizations)
Sponsor Opportunities
Environment Virginia Banquet ($5,000 – two available)
Signage and acknowledgement at Symposium and Banquet
Link on website page - Listing in mailing, e-mailings- Logo in program
4 complimentary registrations, including banquet option*
2 invitations to the VIP Reception
2 complimentary tickets to the Thursday Plated Lunch
Kick-off and VIP Receptions ($3,000 – three available)
Signage and acknowledgement at both Tuesday receptions
Link on website page -Listing in mailing, e-mailings, program
2 complimentary attendee registrations including banquet option*
4 invitations to the VIP Reception
Wednesday Buffet Lunch ($3,000 - four available)
Signage and acknowledgement at lunch
Link on website page, listing in mailing and program
2 complimentary attendee registrations, including 2 banquet ticket options*
2 invitations to the VIP reception
5K Run ($500 - two available)
The run will take place on the final conference day, Thursday April 11th from 7 to 8 am.
Entitlements include listing on website and in program in addition to exposure at the Conference.
Exhibitor Information
Contact. Please contact Derek Pinkham (pinkhamdj@vmi.edu or 540-464-7582) with questions concerning exhibitor information.
Exhibit Registration. Register on line to secure your booth level and location . The size of the exhibit space is indicated on each booth selection. Click here for the preliminary hall map (PDF). Please provide the registrar with the main exhibit contacts, billing contacts, lead staffer, or set-up contacts if different. This will help facilitate dissemination of important information regarding your exhibit and the symposium.
Staff Registration. Register your complimentary attendee(s) using the online exhibitor registration system. Registering your attendees can be done at the time of booth purchase or later using your booth identification number and login password. A link that brings you to the login web site is given in your email confirmation.
Registration includes entry to all concurrent and plenary sessions, Tuesday evening reception, access to exhibits, and 2 buffet lunches. Wednesday banquet and Thursday Plated Lunch registration requires booth staffers to choose that option.
Wednesday Banquet. Seating for the Wednesday evening banquet is limited. The banquet ticket is optional with a limited number of complimentary staff registrations; however, you must select the banquet option for each registrant by March 12, 2013. Unclaimed banquet ticket(s) will be released to attendees on 13 March.
Set Up and Take Down. All exhibit booths are located in VMI's Marshall Hall home of the Center for Leadership and Ethics. Marshall Hall is equipped with a loading dock and service elevator to load and unload your exhibits. Please limit your vehicle to 10 minute maximum wait time in the loading-unloading zone. Follow conference "exhibitor" signs to the loading dock. See a map of VMI Post (PDF)
Set Up times: Monday, 8 April 2013: 1:00 pm - 6:00 pm
Tuesday, 9 April 2013, 8:00 am - 11:30 am
Take Down times: Thursday, 11 April 2013 1:00 pm - 4:00 pm
Exhibit Space Equipment. Electricity, wireless internet, one 6'x 2' table, and 2 chairs come with your exhibit space.
DO NOT SHIP EQUIPMENT TO VMI. Extra tables and booth equipment are available through the exhibit hall vendor, Hollins Exposition Services (Exhibitor Kit)
Payment Policy. Payment for exhibits is by credit card and check only. Pay with a credit card on our secure website or choose to pay by check. Check payment is due no later than 9 days of on-line exhibit registration. We will hold your exhibit location for 9 days until payment is received after such time the exhibit space will become available to others.
Cancelation Policy. All cancelations carry a 25% processing fee. No refunds will be made after 25 February 2013. All cancelation requests must be in writing and sent to Derek Pinkham (pinkhamdj@vmi.edu) or to C/O Environment Virginia Symposium, Virginia Military Institute, 500 Anderson Drive, Lexington VA 24450.
Lodging. Each EV attendee is responsible for his or her own lodging. Please see hotel information. We recommend you make your reservations as soon as possible, as Lexington is a popular destination in the spring.